IES Section Zoom Room Request

STEP 1: FILL OUT FORMS

Any section wishing to utilize this feature will need the presentation pre-approved by IES Education four weeks before the event is to take place. Complete both of the following forms:

Request for IES CEU/AIA-LU Program Approval Form

Request for IES-CEU/AIA-LU Program Approval

Date of Request*
MM slash DD slash YYYY
Please check if you would you like to apply for AIA LUs also.
- AIA LUs
This form must be completed by the sponsoring organization (ie. IES Section), at least one month prior to the presentation date. Each presentation must be registered separately; i.e., if you are presenting the same course on two different dates, a request form must be submitted for each presentation. You may be asked to provide a PDF of the presentation draft.
Start Date:*
MM slash DD slash YYYY
End Date:*
MM slash DD slash YYYY
Event Start Time:*

: Hours

Minutes

AM/PM
Event End Time:*

: Hours

Minutes

AM/PM
Select Time Zone:*
Event Location:*
Title of Program:*
Sponsoring Organization (ie. IES Section):*
Presenter(s):*
First Name Last Name Email

Click + symbol to add additional presenters.
Program Coordinator:*
First Last
Email*
Number of Hours of Instruction:*
Please enter a number from 1 to 200.
Brief Description of Presentation: (Required for initial request)
Learning objectives to be achieved. Each program must have at least four (4) learning objectives clearly stated to indicate what new knowledge or skill participants will gain from the program. These should be clear actionable statements of what you want the attendee to learn and must be clearly defined and communicated to participants in meeting announcements and at the beginning of the program.
Please list the learning objectives below (minimum of 4). (Required for initial request)

Click + symbol to add additional objectives.
Program/Presentation Level (select one) (Required for initial request)
- Basic Awareness: teaches participants the elements of light and vision and their relationship to living spaces and perception.
- Intermediate Skills: provides participants with the knowledge and skills required to solve problems in specific areas of lighting.
- Advanced: teaches participants how to apply knowledge to complex design problems, about newly emerging areas, or about highly specialized subject areas.
Registration Fee: (What you are charging to attend)
AIA LU-HSW Information
AIA - Health Safety and Welfare (HSW) (Check if applicable)
- Heath
- Safety
- Welfare
List topics that qualify for AIA/HSW. (HSW topics must be at least 75% of program content.)

Click + symbol to add additional topics.

IES Education Speaker Agreement Form

Education Speaker Agreement

Speaker Name:*
First Last
Event Date:
MM slash DD slash YYYY
Event Title:*
Event Location:*
Conference:

In connection with Speaker's Presentation, Speaker agrees as follows:
1. Speaker represents and agrees that:
  - Speaker is (i) authorized to enter into this Authorization and (ii) is either the owner of all rights in the verbal and related written/graphical material associated with the Presentation, or has obtained the right to use such material for the presentation and to grant the rights specified in this Authorization;
  - the Presentation and all related written/graphical materials will be delivered without endorsement, bias, marketing or sales orientation provided, however, that any company logos, product name, sponsor or grant information, and branding of Speaker may appear on the first and last slides of the Presentation as long as they are discreet and are consistent with the intent to reinforce the educational objectives of the Presentation and Conference (and not be proprietary in nature);
  - verbal Presentation and written/graphic materials delivered by Speaker will be as meaningful, accurate, current, appropriate, and interesting as possible and the Presentation will be delivered by Speaker within the timeframe designated by IES;
  - any discussion relating to services or products of Speaker shall be deferred to one-on-one discussions after the formal, educational portion of the Presentation has concluded; and
  - Speaker agrees to comply with, and agrees to the terms of, IES’s Privacy Policy, as well as any other IES agreements or policies that the Speaker has entered into previously, including but not limited to Confidentiality, Code of Conduct, etc. including but not limited to the terms in that policy that may relate to GDPR.
2. Use of Likeness. Speaker hereby grants to IES the right to use, or license others to use, Speaker’s name, picture, likeness, biographical and contact information, background and expertise, image, voice and/or appearance as such may be embodied in any writing, pictures, photos, video recordings, audiotapes, digital images, or otherwise for advertising, trade, commercial or any other lawful purpose. Speaker hereby releases IES from any and all claims, demands, or causes of action which arise out of or are in any way related to such use.
3. Use of Presentation. Presenter hereby irrevocably grants to IES the non-exclusive worldwide right to use, publish, reproduce, distribute, sell, display, and/or license the verbal Presentation and related written/graphical material of the Presentation, or any part thereof, alone or in conjunction with other materials, in any language, in any format and for any purpose.
4. Rescheduling or Cancelling. Speaker and IES agree that nothing herein shall prohibit or limit IES from rescheduling or cancelling the Conference or the Presentation, in whole or in part, and any rescheduling shall not affect the rights and obligation set forth in this Authorization.
5. Governing Law. This Authorization shall be governed by and construed in accordance with the laws of the State of New York without giving effect to any choice or conflict of law provision or rule that would cause the application of the laws of any other jurisdiction.
Speaker Name:*
First Last
Speaker Email Address:*
Enter Email Confirm Email
Your Name*
First Last
Today's Date:*
MM slash DD slash YYYY

Return to this page and begin step 2 after you have received your approval email.

STEP 2: NEXT STEPS AFTER APPROVAL

You will be notified of the approval, and your webinar date and time will be confirmed. You will then be provided with the following items:

Webinar Host login and password to access the zoom webinar room
Webinar Host video tutorial and written instructions on how to login and use the zoom webinar platform
Speaker/Panelist video tutorial and written instructions on how use the zoom webinar platform – FORWARD TO ALL YOUR SPEAKERS
Attendee link* to the zoom webinar room – this will be the join link for the live webinar which you will provide to your registered guests

*Please Note the following:

– The Speaker/Panelist name and email are entered into Zoom and they will receive an automatic email with a dedicated join link for them specifically as a Panelist. *They cannot share this join link.

– If the webinar host would like to practice, they may log in at any point in time, just make sure to only select your section’s webinar title in case there are multiple listed for that room.

STEP 3: EVENT REGISTRATION and CEU INFO

Your section will be responsible for creating and managing the event invitation and registration process, as well as promoting it to your section members, prospects, mailing list, etc. Please keep track of the event registrants as this will need to be submitted to the IES Education office in order for us to provide CEUs to attendees*.

*Please note that in order to earn a CEU, an individual must register with your section and be logged in to zoom and watch the presentation for the entire duration, the minimum time to qualify for a CEU is 50 minutes. Zoom will automatically track an individual’s log in and log out times during the event, enabling IES to identify those who are eligible to earn the CEU. We will cross-reference your registrant list with the zoom attendee report. Those that did not register with your section prior to the event, and individuals that did not view the entire presentation, will not earn a CEU. No CEUs are provided for any presentation of fewer than 50 minutes.

STEP 4: POST EVENT PROCESS FOR CEUs

At the conclusion of your webinar, your section must provide the list of registrants to IES Education for processing CEUs.

Please use the following IES Education Roster Report form to submit your list of registered guests.

The IES Education team will compare your section’s registration list with data collected by zoom from the event, and will provide CEU’s to the registered guests who met the log in duration requirement approximately 2 weeks after the presentation.

IES Education Roster Report

IES EDUCATION ROSTER REPORT

Participant Roster - IES CEU / AIA - LU
Please complete this form at the end of the program. Submissions will be sent to the IES Education department.
Submitter's Email Address:*
Enter Email Confirm Email
Title of Program:*
Starting Date:*
YYYY slash MM slash DD
Completion Date:*
YYYY slash MM slash DD
Section:
Please select your Section name. If you are not with an IES Section, please select "Non-IES Secondary Provider."
** Name if Non-IES Secondary Provider:
Location of Event*
Please enter the City and State of where the session occured.
City State
Participant Information
Please fill in the roster of participants. Click the symbol to add a new line.
First Name: Last Name: Email: AIA Membership #:
Program Director*
First Last
I certify that those listed have satisfactorily completed the program and are entitled to the award of the IES-CEUs / AIA LUs for this program.
Your Name*
First Last
CAPTCHA

Thank you for choosing to use the IES Zoom Webinar resource to deliver your virtual CEU section event. If you have any questions, please don’t hesitate to reach out to us.

First Name	Last Name	Email

First Name:	Last Name:	Email:	AIA Membership #: