IES Section Zoom Room Request

STEP 1: FILL OUT FORMS

Any section wishing to utilize this feature will need the presentation pre-approved by IES Education four weeks before the event is to take place. Complete both of the following forms:

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  • This form must be completed by the sponsoring organization (ie. IES Section), at least one month prior to the presentation date. Each presentation must be registered separately; i.e., if you are presenting the same course on two different dates, a request form must be submitted for each presentation. You may be asked to provide a PDF of the presentation draft.

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  • First NameLast NameEmail 
    Click + symbol to add additional presenters.
  • Please enter a number from 1 to 200.
  • Learning objectives to be achieved. Each program must have at least four (4) learning objectives clearly stated to indicate what new knowledge or skill participants will gain from the program. These should be clear actionable statements of what you want the attendee to learn and must be clearly defined and communicated to participants in meeting announcements and at the beginning of the program.
  • Click + symbol to add additional objectives.
  • AIA LU-HSW Information

  • Click + symbol to add additional topics.

Education Speaker Agreement

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    Conference:

    In connection with Speaker's Presentation, Speaker agrees as follows:

    1. Speaker represents and agrees that:
      • Speaker is (i) authorized to enter into this Authorization and (ii) is either the owner of all rights in the verbal and related written/graphical material associated with the Presentation, or has obtained the right to use such material for the presentation and to grant the rights specified in this Authorization;
         
      • the Presentation and all related written/graphical materials will be delivered without endorsement, bias, marketing or sales orientation provided, however, that any company logos, product name, sponsor or grant information, and branding of Speaker may appear on the first and last slides of the Presentation as long as they are discreet and are consistent with the intent to reinforce the educational objectives of the Presentation and Conference (and not be proprietary in nature);
         
      • verbal Presentation and written/graphic materials delivered by Speaker will be as meaningful, accurate, current, appropriate, and interesting as possible and the Presentation will be delivered by Speaker within the timeframe designated by IES;
         
      • any discussion relating to services or products of Speaker shall be deferred to one-on-one discussions after the formal, educational portion of the Presentation has concluded; and
         
      • Speaker agrees to comply with, and agrees to the terms of, IES’s Privacy Policy, as well as any other IES agreements or policies that the Speaker has entered into previously, including but not limited to Confidentiality, Code of Conduct, etc. including but not limited to the terms in that policy that may relate to GDPR.
         
    2. Use of Likeness. Speaker hereby grants to IES the right to use, or license others to use, Speaker’s name, picture, likeness, biographical and contact information, background and expertise, image, voice and/or appearance as such may be embodied in any writing, pictures, photos, video recordings, audiotapes, digital images, or otherwise for advertising, trade, commercial or any other lawful purpose. Speaker hereby releases IES from any and all claims, demands, or causes of action which arise out of or are in any way related to such use.
       
    3. Use of Presentation. Presenter hereby irrevocably grants to IES the non-exclusive worldwide right to use, publish, reproduce, distribute, sell, display, and/or license the verbal Presentation and related written/graphical material of the Presentation, or any part thereof, alone or in conjunction with other materials, in any language, in any format and for any purpose.
       
    4. Rescheduling or Cancelling. Speaker and IES agree that nothing herein shall prohibit or limit IES from rescheduling or cancelling the Conference or the Presentation, in whole or in part, and any rescheduling shall not affect the rights and obligation set forth in this Authorization.
       
    5. Governing Law. This Authorization shall be governed by and construed in accordance with the laws of the State of New York without giving effect to any choice or conflict of law provision or rule that would cause the application of the laws of any other jurisdiction.
       
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Return to this page and begin step 2 after you have received your approval email. 


STEP 2: NEXT STEPS AFTER APPROVAL

You will be notified of the approval, and your webinar date and time will be confirmed. You will then be provided with the following items:

*Please Note the following:

- The Speaker/Panelist name and email are entered into Zoom and they will receive an automatic email with a dedicated join link for them specifically as a Panelist. *They cannot share this join link.

- If the webinar host would like to practice, they may log in at any point in time, just make sure to only select your section’s webinar title in case there are multiple listed for that room.


STEP 3: EVENT REGISTRATION and CEU INFO

Your section will be responsible for creating and managing the event invitation and registration process, as well as promoting it to your section members, prospects, mailing list, etc. Please keep track of the event registrants as this will need to be submitted to the IES Education office in order for us to provide CEUs to attendees*.

*Please note that in order to earn a CEU, an individual must register with your section and be logged in to zoom and watch the presentation for the entire duration, the minimum time to qualify for a CEU is 50 minutes. Zoom will automatically track an individual’s log in and log out times during the event, enabling IES to identify those who are eligible to earn the CEU. We will cross-reference your registrant list with the zoom attendee report. Those that did not register with your section prior to the event, and individuals that did not view the entire presentation, will not earn a CEU. No CEUs are provided for any presentation of fewer than 50 minutes.


STEP 4: POST EVENT PROCESS FOR CEUs

At the conclusion of your webinar, your section must provide the list of registrants to IES Education for processing CEUs.

  • Please use the following IES Education Roster Report form to submit your list of registered guests.

The IES Education team will compare your section’s registration list with data collected by zoom from the event, and will provide CEU’s to the registered guests who met the log in duration requirement approximately 2 weeks after the presentation.

Thank you for choosing to use the IES Zoom Webinar resource to deliver your virtual CEU section event. If you have any questions, please don’t hesitate to reach out to us.


EP Zoom Platinum Sponsor - $20,000

What’s in it for you?

  •    Sponsor 5 Students/Emerging Professionals and the EP Day presentation platform
  •    Visibility and awareness before breakout rooms and throughout the event
  •    Opportunity to present a live or prerecorded personal closing message (15 seconds-1 minute duration)
  •    Shout-outs throughout the event
  •    Recognition as an EP Program Sponsor on all event communication
  •    Recognition on the IES Annual Conference homepage
  •    Recognition on the IES Annual Conference Emerging Professional homepage

EP Sponsorship Opportunities

Sponsor students and emerging professionals to attend the virtual Annual Conference event or the in-person Street & Area Lighting Conference. Student and EP recipients selected by Emerging Professional Committee.

EP Breakout Room Sponsor - $8,000

What do you get?

  •    Sponsor breakout room for live engagement and networking during EP Day
  •    Opportunity to present a live or prerecorded personal welcome message (15 seconds-1 minute duration)
  •    Visibility and awareness at the start of the schedule
  •    Personalized zoom backgrounds for moderators
  •    Recognition as an EP Program Sponsor on all event communication
  •    Recognition on the IES Annual Conference homepage
  •    Recognition on the IES Annual Conference Emerging Professional homepage
  •    Opportunity to provide personalized swag to attendees and moderators

EP Game Sponsor - $5,000

What are the benefits?

  •    Sponsor live interactive game session(s) during EP Day
  •    Ability to use your personal game hosting platform for the game session (IES can provide platform if needed)
  •    Be a Game Co-Host
  •    Opportunity to provide personalized swag or selection of IES publications as prize options

1 X Event Sponsor - $5,000

What’s in it for you?

  •    Visibility and awareness before breakout rooms and throughout the event – graphic image of logo
  •    Opportunity to submit a prerecorded personal opening/closing message (15 seconds-1 minute duration)
  •    Shout-outs throughout the event
  •    Recognition as a Leadership Forum Sponsor on all event communication
  •    Recognition on the Leadership Forum homepage

6 X Breakout Room Sponsor - $1,000 – (1 for each of 6 Breakout Rooms)

What do you get?

  •    Visibility and awareness at the start of the schedule – [verbal announcement/thank you]
  •    Personalized Zoom background for moderators – [moderators must use if provided by sponsor]
  •    Recognition as a Leadership Forum Sponsor on all event communication
  •    Recognition on the Leadership Forum homepage

3 X Leadership Forum Kahoot Game Sponsor - $500

What are the benefits?

  •    Sponsor live interactive Kahoot game session(s) during LF Day
  •    Be a Game Co-Host (optional)
  •    Recognition as a Leadership Forum Sponsor on all event communication
  •    Recognition on the Leadership Forum homepage

1x Gold Sponsor- $25,000

  •    Recognition as a Gold Sponsor in a fourth (1/4) page placement for 2 months in LD+A magazine
  •    Recognition as Gold sponsor on event app and all event communication, excluding Registration and Daily Digest communications
  •    Full registration for two (2) to the Annual Conference
  •    Company logo and hyperlink placed on exhibitor page within event app

2x Keynote Sponsor- $10,000

  •    2-3 minute Opening
  •    Introduce keynote speaker
  •    Company logo and hyperlink placed on exhibitor page within event app

5x Virtual Break Sponsor - $6,000

  •    Provided graphic visible during break duration
  •    Recognition as Virtual Break sponsor on event app and all event communications, excluding Registration and Daily Digest communications
  •    Full Registration for one (1) to the Annual Conference

1x Opening Session Sponsor- $5,000

  •    90-second video prior to session start
  •    Company logo and hyperlink placed on exhibitor page within event app

1x Closing Session Sponsor- $5,000

  •    90-second video prior to session start
  •    Company logo and hyperlink placed on exhibitor page within event app

1x Society Update Sponsor - $5,000

  •    Recognition as Society Update sponsor throughout web
  •    Recognition as Society Update sponsor on event app and all event communication, excluding Registration and Daily Digest communications
  •    Full registration for one (1) to attend the 2021 Annual Conference
  •    90-second video prior to session start

1x Registration Sponsor - $5,000

  •    Visibility as sole sponsor on the registration page and in all registration focused communications
  •    Company logo and hyperlink placed on exhibitor page within event app

1x Daily Digest Sponsor - $5,000

  •    Visibility as sole sponsor in all Daily Digest focused communications
  •    Recognition on event webpage and communications as Daily Digest Sponsor

10x Event App Exhibitor Page Sponsor - $1,000

  •    Company logo and hyperlink placed on exhibitor page within event app